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What’s New in QuickBooks 2015 – Control Over Your Data

Almost every year, the list of new features in the annual release of QuickBooks is impressive. This year is no exception. Here is a look at some of the ways QuickBooks 2015 allows you to have more control over your data.

Preference to disallow negative inventory quantities (FINALLY!!!)

This is relevant for any and all companies that track inventory – wholesale, distribution, manufacturing, retail, and even construction. Now you can set a preference to disallow inventory items from being oversold or going negative. With the preference enabled, users cannot save an Invoice or Sales Receipt if it is going to cause inventory to go negative. This prevents the erroneous average cost calculations that occur when inventory goes negative – not to mention the eventual data corruption issues caused by continuous use of negative inventory. In essence, it helps maintain control and integrity of average costs.

quickbooks2015_controloverdata_inventory

Disallow selling to customer who are overdue on payments

You can now prevent selling to customers who have overdue invoices. Previous versions would give a warning; now, QuickBooks prevents the saving of the transaction altogether if a customer has an overdue balance.

quickbooks2015_controloverdata_payments

Preferences to control mistakes with data

Help avoid mistakes by hiding fields that cause confusion (and bad accounting!). You can now set a preference to hide the Opening Balance amount when creating Customers, Vendors, Items, etc. This avoids the issue created when users enter both an Opening Balance and a transaction for the same entity.

quickbooks2015_controloverdata_mistakes

MARIO NOWOGRODZKI, CPA.CITP

MARIO NOWOGRODZKI, CPA.CITP

Mario Nowogrodzki, CPA.CITP, is founder and principal of Mendelson Consulting (www.mendelsonconsulting.com), an accounting technology firm that assists entities with planning, selecting and implementing business management systems. The firm was selected as Top Technologist by the Sleeter Group and Top Integrations Advisor by Insightful Accountant. Nowogrodzki is a member of the Florida Institute of CPAs Business Technology Section; a contributing author and speaker for Intuit, Accountex, and the Woodard Group. Contact him at mario@mendelsonconsulting.com or at 954-447-0250.

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