If you sell products via the Internet using a web store or shopping cart application, then you are probably facing the problem of getting your order and sales activities into QuickBooks as well as getting shipping and product information back into the web store. For some, there is the additional need to mirror the products and pricing information between the inventory management system (like QuickBooks) and the web store. For many, this is a big chore and requires hours of redundant data entry and updating. And, as with any manual process, there are opportunities for errors which ultimately cost both time and money.
The connectivity between the web store and the inventory / accounting system is of paramount importance. This is because online selling is a dynamic business, and the sale is made when the customer is ready and willing to buy and the seller has the item available at the right price. The web store (ecommerce system) exists to process this sale in order to meet the immediacy of customer demand. If the system is not up to date with current product or pricing information, then the customer may not find what they want, and the sale is lost.
Synchronizing information between the web store and the inventory / accounting system ensures that product and quantity information is updated on the web as product is sold and shipped (or received in). At the same time, importing invoices and sales receipts into the accounting system helps to ensure proper and accurate record of sales and payment information, shipping charges, and sales taxes.
To make this connection between the web store and the inventory / accounting software, an integration solution or connector is generally required. The connector gets installed on the same systems as the inventory / accounting solution (QuickBooks, in this case) and provides the mechanism to synchronize data between the web store and the accounting system.
Integrating an always-on web store with an onsite accounting solution can be a challenge. Creating seamless processes for exchanging data between these remote systems requires that both solutions be operating in a secure and accessible platform. While the web store is accessible via the Internet, getting to data in accounting and other systems residing on local PCs or networks is more problematic.
An option that many successful online businesses have adopted is NOOBEH’s QuickBooks on Azure service, which provides centralized hosting and management for the QuickBooks desktop and any connected inventory or warehouse management applications as well as the integration to the web store. Enabling the accounting and operational systems to be online and always on, like the web store, allows them to exchange data when and where it is required.
Connecting services in a secure and managed environment introduces new efficiencies and eliminates risk due to data entry errors or lost transactions. The QuickBooks on Azure cloud hosting service provides the system management, platform security and uptime required to ensure that the inventory and accounting systems supporting the always-on web store are also always on.
I invite you to explore this. Please contact us to discuss your specific needs!